Holding an On-Site Career Fair: What Steps to Do

  • Employers can leverage career fairs to save money and find suitable candidates by meeting them in person.
  • Promote the event on social media to engage with potential applicants before the actual day of the fair.
  • Set up a space that meets all employer needs, such as accessibility and cost of renting, and create visuals that showcase company culture and values.
  • Track performance by assessing booth activity, recording conversations, gathering feedback surveys, and tracking online engagement metrics.
  • Leverage modern tools such as social media to maximize the effectiveness of events and ultimately increase the chances of sourcing great talent.

Career fairs are an essential and invaluable tool for businesses recruiting new talent. Providing a platform for job seekers and employers to meet face-to-face in a relaxed environment, career fairs offer unique advantages over other recruiting strategies. With a job myth showing that 80% of jobs filled are not advertised, career fairs can be an effective way of discovering opportunities and making connections that would otherwise go unnoticed.

Not only do job seekers stand to benefit from attending career fairs, but so too do employers. Career fairs allow employers to showcase their company culture and values, which can help them attract suitable candidates for their business. Additionally, attending a career fair will enable employers to save on recruitment costs; research indicates that each unfilled position costs companies an average of $4,000 per month in lost productivity.

However, setting up an on-site career fair can be challenging to organize. Here are some steps to take when planning the event:

Make Noise on Social Media

Making noise on social media is an essential part of any career fair. Social media is a powerful tool for connecting employers to potential job seekers, and it can be used to spread the word about available opportunities. Employers can reach a large pool of qualified applicants and promote their company culture by advertising the career fair on popular platforms such as Facebook, Twitter, and LinkedIn.

Promoting the career fair on social media also has another benefit: it allows employers to screen potential candidates before they arrive at the event. Companies can post job descriptions and requirements for positions they are looking to fill, enabling them to vet applicants beforehand so that only genuinely qualified people appear. This helps employers and job seekers get the most out of participating in the fair.

Social media can also help create a buzz around the event before its commencement. Employers can leverage this publicity to engage with their target audience by asking questions related to their industry or providing resources such as articles or links about relevant topics. This helps build excitement leading up to the actual day of the fair, which in turn encourages more people to attend.

Set Up the Space


Once the career fair is promoted on social media, it’s time to start setting up for the event. Employers should choose a space that caters to their specific needs; consider factors such as accessibility, cost of renting, and whether or not catering will be provided. Depending on the size of the event, employers may also need chairs and tables. You can find corporate event rental services to help you secure everything necessary for the career fair.

When creating an inviting atmosphere, it’s essential to think about visuals too. Employers should try to create displays or booths representing their company culture and values to attract potential job seekers. This could involve using props such as branded banners or displaying laptops with pictures of employees working at the company’s location. Anything that helps bring the employer’s brand alive is worth considering.

Track Performance


When hosting a successful on-site career fair, tracking performance is critical. This helps employers gain valuable insights into the effectiveness of their efforts and understand how they can optimize their approach for better outcomes. With the right metrics, employers can identify which strategies are working and which need further improvement. Data collected from performance tracking can also be used to evaluate the success of each element in the event and help employers make more informed decisions when planning future events.

Here are some simple ways that employers can use to track performance at their on-site career fairs:

Assessing Booth Activity

One way to gauge a career fair’s success was to assess the activity level around each booth or display. Employers can measure this by counting the number of people who interacted with each booth and noting any trends for comparison between different booths or presentations. This will provide valuable insight into which strategies effectively drew attention and engaged potential job seekers.

Recording Conversations

Recording conversations during the event is another excellent way to track performance. Employers should note what topics were discussed and any questions that job seekers and employers asked. This data can then be used to improve communication strategies for future events and ensure that conversations are always kept relevant and engaging. Additionally, recording conversations allows employers to review these afterward for potential hires, allowing them to decide who they would like to follow up with after the event has finished.

Gathering Feedback Surveys

Gathering feedback surveys from attendees is an excellent way for businesses to gain meaningful insights about their career fair’s success. Employers should collect feedback from job seekers and staff members so they have a comprehensive view of how things went. Questions such as “What did you like most about this event?” or “What suggestions do you have for improvement?” can be included in these surveys to get more detailed responses from attendees. This data can then be analyzed afterward and used to improve future events.

Tracking Online Activity

Finally, monitoring online activity during the career fair is another critical metric employers should track to gauge success levels. Measuring metrics such as website traffic or social media engagement gives companies an idea of what topics were popular amongst attendees and which posts got the most attention online. Tracking this kind of data will help employers better understand what resonated with audiences at their on-site career fairs so they know which aspects need improvement next time.

Final Thoughts

Organizing an on-site career fair is a challenging yet rewarding task. It takes time and effort to assemble a successful event. But done right, it can be a powerful tool for businesses in their recruitment efforts. Employers should take full advantage of modern tools such as social media and performance tracking metrics to maximize the effectiveness of their events—and ultimately increase their chances of sourcing great talent.

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